Talent Acquisition / Background Checks Coordinator

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Job Title:Talent Acquisition / Background Checks CoordinatorDepartment:Human Resources | Talent Acquisition

When staff join the Ohio State Office of Human Resources, they become part of one of Americas most comprehensive universities, one of Ohios largest employers and an exceptional team of professionals who provide proactive Human Resources services and solutions. Human Resources creates an environment that inspires pride, innovation and accountability, while also engaging faculty and staff to focus on the core mission of The Ohio State University.

Talent Acquisition is seeking a TA/Background Checks Coordinator. The Background Check Coordinator plays a vital role in safeguarding the integrity of The Ohio State University community, which includes employees, students, volunteers, guests, faculty, and staff. This position ensures compliance with university policies, state and federal regulations, and legal standards while managing an efficient and timely background check process.

This is an excellent opportunity for a detail-oriented, values-driven professional to make a meaningful impact within the Office of Human Resources. The role offers a hybrid work arrangement, combining on-site and remote flexibility.

Duties and Responsibilities:

Background Check Administration (80%)

• Initiate track and process background checks for staff, faculty, student employees, students, volunteers, and guests through online vendor systems (First Advantage and Sterling Talent Solutions)

• Administer BCI/FBI fingerprinting system and maintain compliance with all legal requirements

• Respond to inquiries from internal and external stakeholders, providing clear and timely information.

• Troubleshoot and resolve issues with vendors to ensure smooth processing.

• Collaborate closely with college program administrators and 4-H programs to coordinate seamless background screening processes.

Training and Process Standardization (10%)

• Develop and deliver training on background check policies and procedures for internal clients and university stakeholders.

• Document and standardize background check processes for consistency and compliance.

Process Improvement (10%)

• Participate in team projects aimed at enhancing and improving the overall background check experience

Required Qualifications:

• High School Diploma or GED.

• One year of experience in working with background checks or in human resources.

Desired Qualifications: ( Our team thrives on a mix of strengths and experiences. If this role excites you, we encourage you to apply, even if you dont check every box )

• Knowledge of background check processes and systems.

• Familiarity with Workday.

• Experience in customer service environment.

• Ability to solve problems in a dynamic environment.

• Proficient in written and oral communications

• Detail-oriented and comfortable with a high volume of work.

The Office of Human Resources is committed to providing tools and resources for you to learn our business, proprietary databases, university-specific processes, and best practices.

You Need to Know:

In addition to the outstanding benefits offered by The Ohio State University, this role provides the unique advantage of living and working in Columbus, Ohioa dynamic and fast-growing city with much to offer. This position also brings the rewarding experience of contributing to an institution recognized for its world-class teaching and research that make a global impact. Learn more here: Careers at Ohio State .

In accordance with the Disaster Preparedness and University State of Emergency Policy 6.17 this position has been designated as a Standby position.

Additional Information:

When you apply, please include all the required materialssuch as your resume, cover letter, and any other documents listed in the posting. Just a quick heads-up: once youve applied for a job, you wont be able to make changes or resubmit your documents. So, take a moment to review everything carefully before you hit submit to make sure your application is exactly how you want it.

The application window for this position is anticipated to close at midnight on 11/30/2025.

The budget for this position is up to $19.74 . The offer for this position will be based on internal equity and the candidate's qualifications.

Function: Human Resources

Sub-function: Talent Acquisition

Career Band: Individual Contributor - Technical

Career Level: T2

Location:Gateway C (0863)Position Type:RegularScheduled Hours:40 Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.