Bookkeeper

Bookkeeper / Administrative Coordinator

POSITION OVERVIEW
We are seeking a highly organized, detail-oriented Bookkeeper / Administrative Coordinator to support an established real estate operation. This role includes administrative responsibilities (at least 50%) and bookkeeping responsibilities.

The ideal candidate is dependable, proactive, and thrives in a structured environment where organization, follow-through, and accuracy are essential.

This role involves direct delegation from ownership. The successful candidate is comfortable receiving direction, asking thoughtful clarifying questions, and helping connect details across tasks, people, and timelines. We value someone who is easy to work with, communicates clearly, and enjoys figuring things out rather than waiting to be told every step.  As with any operational role, responsibilities may evolve over time based on business needs. The ideal candidate is adaptable, open to learning, and comfortable taking on new tasks as priorities shift, with appropriate guidance and support.

CORE RESPONSIBILITIES

Administrative & Operational Support
• Manage daily administrative operations and ongoing follow-ups 
• Track tasks, deadlines, and project timelines 
• Coordinate with vendors, internal staff, and service providers 
• Prepare, organize, and maintain correspondence and documentation 
• Maintain structured digital filing systems 
• Assist with leases, insurance documentation, and compliance materials 
• Support ownership with scheduling, coordination, and task management 
• Maintain logs, trackers, and internal reporting tools 

Bookkeeping & Accounting Support
• Process accounts payable and accounts receivable 
• Manage monthly tenant billings and rent-related charges 
• Track and follow up on accounts receivable 
• Enter and code transactions accurately across multiple entities 
• Reconcile bank and credit card accounts 
• Assist with month-end close and financial reporting 
• Track expenses by property and project 
• Prepare documentation for monthly financial review 

SKILLS & QUALIFICATIONS
• Strong organizational and administrative abilities 
• Proficiency with QuickBooks Online (multi-entity experience preferred) 
• Experience with property management accounting a plus 
• Familiarity with Yardi and/or AppFolio is highly desirable 
• Strong attention to detail and follow-through 
• Excellent written and verbal communication skills 
• Comfort using modern digital tools, including AI-assisted workflows 

COMPENSATION & BENEFITS
• $25–$30 per hour, depending on experience 
• Health, dental, and vision insurance offered after successful completion of the initial probationary period, with 90% of premiums covered by the company 
• Paid time off (PTO) accrued over time 
• Opportunity for long-term growth and increased responsibility based on performance

Location:
• 4 days/week – Marina del Rey
• 1 day/week – Beverly Hills

Schedule:
Full-Time — primarily Monday–Friday, with flexibility to work Saturdays in exchange for a weekday off

Reports To: Ownership
Works Closely With: Ownership and Senior Accountant