Associate Program Manager - Materials

Responsibilities and Measurement Criteria with Time investment Needed on Each:

(This will describe the overall core responsibilities of the role, decision making responsibilities etc.)

• Assist in the preparation of project programs and progress reports.
• Internal and External Meeting Co-Ordination
• Creation and management of internal Project folders
• Technical Document Management
• Assist with maintaining accurate and up-to-date drawings folders and registers.
• Assist with the day-to-day coordination and management of all operational activities.
• Assist in the preparation of technical submittal packages.
• Assist in the preparation of O&M manuals.
• Ensure compliance with company standards and procedures. and highlight any shortcomings or poorly prepared documentation to senior management.
• Assist management in the preparation of operational performance and strategic plans and programs.
• Assist internal teams and ensure they have access to contract and operational information, drawings registers, project folders etc.
• Identify any problems or issues in admin/operations processes and systems and assist in resolving them in quick and effective manner.
• Maintain clear and accurate documents and records of procedures for future reference purposes.
• Assist internal teams to organise and archive contract documents accurately.
• Assist with any internal team drawings/document requests.
• Endeavour to ensure that all Health & Safety standards are adhered to.
• Proactively participate in the delivery of management reporting systems including Cost control, Progress reporting, Quality, Environmental issues, ensuring compliance to company standards.

Qualifications:

Required/ Minimum Qualifications:

• Bachelor's degree, preferably in a field related to business administration, project management or engineering.
• Strong project management skills are crucial. Familiarity with project management methodologies such as PRINCE2 would be preferred. Candidates should demonstrate knowledge of project planning, scheduling, budgeting, risk management, and resource allocation.
• 2-5 years of experience in project coordination or related roles. This could include experience in assisting with project planning, tracking progress, coordinating team activities, and communicating with stakeholders.

Time Travel Needed:

• 10%