Administrative Assistant

Our client in the Albany area is is need of an administrative assistant on a long term temporary basis. This person will assist with daily operations including customer service and day-to-day office tasks.

Responsibilities:

• Telephone reception provide timely and polite call reception; request sufficient information to be able to transfer to appropriate staff members; retrieve messages from voicemail regularly and transfer or return calls; place calls as requested.
• Management of written correspondence - sort, track, and distribute mail to appropriate staff; prepare written correspondence to be sent under Executive Director's signature, appropriately formatted on office letterhead; file documents as required.
• Prepare and send email correspondence and/or notifications to internal staff and Department members and external schools, districts, and other stakeholders.
• Assist staff with clerical needs such as photocopying, scanning, and filing of documents.
• Provide excellent customer service to individuals who send emails to the office inbox by forwarding the email to the appropriate staff member, and/or responding to the email in a timely manner.
• Travel and appointments - prepare travel forms for approval and maintain travel log; schedule appointments for Executive Director and staff; organize Zoom or Teams meetings and webinars.
• Place work orders for office equipment, telephone, and software for current and new staff; follow up on requests to ensure completion.
• Assist in the management of office procedures and maintain efficient workflow; resolve day-today operational problems; organize, expedite, and follow up on projects; coordinate information flow.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

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