Property Administrator

Our client is hiring for a full-time Property Administrator to assist the Property Manager on site at their commericial shopping center location.  This client is a family owned company which has been in business for decades in the Miami area.  Teamwork is essential to this role. 

This position is full-time, 100% on site Monday through Friday 8:30 to 5:30 with occasional weekends or overtime.  Pay for this position is $22 to $26 per hour depending on experience. 

The client offers Health Insurance for the employee and paid time off.

ESSENTIAL FUNCTIONS:

• Answer all telephone calls and pass them on the appropriate person and greet all guests in the management office.
• Open, sort and distribute all incoming mail.
• Generate work orders from tenants and then follow up with the engineers to make sure that the work orders are done in a timely manner.
• Make sure that the office is covered at all times to allow the Property Manager time to interact more with the tenants and their immediate building needs.
• Code vendor invoices, enter invoices into the property management accounts payable program QuickBooks.
• Handle special janitorial requests and review every morning with janitorial supervisors.
• Review all security reports daily to determine any incidents during security hours and follow up.
• Organize and maintain the lease folders, construction files, vendor files, and building operations handbook.
• Coordinate with leasing agent and walk potential tenant thru available locations.
• Create forms, make copies, order supplies as requested.
• Manage all office equipment, order copy paper and ink cartridges, keep machines full and maintained.
• Help coordinate all tenant events.
• Assist in gathering, compiling and sending out monthly reporting packages.
• Assist in preparing annual and quarterly budgets and variance reports.
• Generate all special billings for tenants.
• Send out monthly rent statements (insert, apply postage).
• Help with collections for aged receivables.
• Help update Emergency Evacuation Procedures.
• Maintain all office files and appropriate documentation.
• Maintain certificates of insurance.
• Performs any additional duties that might be assigned by the Property Management team.

KNOWLEDGE AND SKILL REQUIREMENTS:

• Must possess a team-oriented, winning attitude
• Must be willing to work overtime as needed
• Proficient in MS Office and QuickBooks
• Light bookkeeping knowledge preferred
• Customer service experience
• At least 2 years of general office experience for a property management company or lease administration
• Experience with generral office duties
• Bi-lingual English and Spanish