Payroll and Accounts Payable Supervisor

Overview

Daudlin Search has been retained to identify the next Payroll and Accounts Payable Supervisor for our Confidential Client.

The payroll and accounts payable supervisor is responsible for managing the company payroll, time and attendance, and accounts payable functions. This position is responsible for planning, coordinating, managing, and monitoring all tasks necessary to accomplish the organization’s payroll processing objectives, including the paid time off and time and attendance systems, and relationships with internal and external stakeholders. This position directs and oversees the daily management of the accounts payable staff and processes associated with the payment of invoices, ensuring the accuracy of the entire process as it relates to vendor payments, matching receipts to purchase orders, invoices and payment of invoices, and communication with vendors. This position requires an extremely detail-orientated person with knowledge of payroll administration, including state and federal regulations. This position ensures company policies and procedures are being adhered to as they pertain to payroll, time and attendance, and accounts payable. This position will be required to run the processes in payroll and may be required to run the processes in accounts payable. This role reports to the Financial Services Manager.

RESPONSIBILITIES

• Communicates critical activities to financial services manager.

• Manages vendor responsibilities, communications, and problem resolution.

• Ensures negotiated contracts are paid as agreed on.

• Manages and completes projects as assigned.

• Maintains accurate records and recordkeeping requirements.

• Analyzes, prepares, and manages payroll data. Uses automated systems to produce accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws.

• Prepares weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management.

• Ensures postings to the general ledger from an automated system is accurate and timely. Supports general accounting in reconciliation problem solving.

• Supervises payroll and accounts payable staff.

• Maintains current knowledge of applicable state and federal wage and hour laws.

• Stays current on payroll administration and related systems to achieve alignment with Human Resources, HRIS, benefits, and other related functions.

• Facilitates communications to ensure employee understanding of payroll policy and procedures.

• Other duties as assigned.

QUALIFICATIONS

• Four years of payroll experience required with additional accounts payable experience preferred

• Two years of supervisory experience

• Bachelor’s degree preferred

• Experience in a healthcare organization preferred

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designations preferred or the willingness to obtain in the first year of employment

• Experience with UKG solutions software preferred