Jobsite Administrator - Jacksonville, FL

Every day at CMTS, we undertake impactful infrastructure projects that positively impact lives and communities. CMTS has an extensive 35-year industry experience, which ensures a strong foundation for ongoing success. Our company values employees by fostering a culture of learning, personal development, and well-being. We prioritize work-life balance and ethical business practices and engage with our community through employee-driven initiatives. Join us on our journey of growth and success!

We're currently seeking a highly motivated Jobsite Administrator located in Jacksonville, FL .

Overview:

The Jobsite Administrator position is responsible for a variety of administrative and clerical duties to support daily office operations for multiple departments and projects across the region. This individual is a service-oriented team member who can take the initiative, work independently, and adapt quickly in a fast-paced work environment.

Required Education:

• High School Diploma
• Associate Degree Preferred

Required Qualifications:

In order to become a candidate, you must possess the following skills and abilities.

• 2+ years administrative experience.
• Previous work experience with a contractor or engineering firm
• Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook.
• Strong communication skills.
• Excellent oral and written communication skills; customer service oriented.
• Collaborative, innovative, and quick learner.
• Great attention to detail, organized, and ability to multitask.
• Certification of Notary or Notary Certificate (acquired within 60 days of hire).

Responsibilities:

• Greet visitors/industry partners and help with check-in via the visitor management system.
• Answer the central phone line and direct incoming calls to appropriate personnel.
• Provide administrative support to office executives, the Estimating Department, Marketing Department, Operations Department, and the region's operational needs overall.
• Manage and update the Project calendar with events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed.
• Compose and manage routine correspondence for all levels of personnel.
• Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments.
• Coordinate subcontractors' invoices with the assigned Project Manager.
• Check and distribute mail daily.
• Coordinate building security access and parking for all office personnel, process badging, and renewals for federal base access, and maintain a region-wide badging spreadsheet.
• Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning special events.
• Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date. Track vehicle location and transfers via equipment spreadsheet.
• Manage Airport badging for subcontracts and all staff.

Salary:

• $28.00 per hour

Bonus Pay:

A bonus may be granted to employees depending on individual performance, employee utilization, attendance, tenure, and furtherance of other non-financial corporate goals; bonus opportunities are available at management's discretion.

CMTS LLC offers 100% company-paid medical, dental, vision, 401k, life, and long-term disability insurance coverage for employees.

CMTS, LLC is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, pregnancy, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state, or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.