Administrative Assistant

Company Overview:

Insight Global's Client is an authorized UL Inspection Center specializing in rebuilding motors and generators for use in hazardous locations - repairing electric motors ranging from small handheld units to large industrial-grade equipment.

Position Summary:

We are seeking a highly autonomous, detail-oriented Office Manager / Bookkeeper to oversee day-to-day office operations and manage full-cycle bookkeeping. This role requires a proactive individual who thrives in a dynamic, non-corporate environment and can handle multiple responsibilities with minimal supervision.

Key Responsibilities:

• Manage office operations, scheduling, and administrative tasks for a smaller team of employees.
• Perform full-cycle bookkeeping, including accounts payable/receivable, payroll, and payroll tax processing (all in-house).
• Maintain financial records using Sage (Peachtree) and, with some manual paper-based processes.
• Prepare and reconcile reports; assist with compliance and record-keeping.
• Utilize MS365 tools (Word, Excel, Publisher, Outlook) for documentation and communication.
• Support customer communications and ensure smooth office workflow.

Required Qualifications:

• 5+ years of experience in bookkeeping and office management.
• Proficiency in Sage (Peachtree); QuickBooks experience acceptable.
• Strong understanding of accounting principles, payroll, and payroll tax processes.
• Skilled in MS365 applications; comfortable with both digital and paper-based systems.
• Ability to work independently, prioritize tasks, and make decisions without supervision.

Preferred Skills:

• Friendly and outgoing personality with strong customer service skills.
• Highly organized with attention to detail and observational skills.
• Experience troubleshooting office equipment and basic IT tasks.

Work Schedule & Environment:

• Full-time: 40 hours/week, Monday–Friday, 9 AM–5 PM (on-site, flexible days off).
• Casual, fast-paced environment requiring adaptability and initiative.