Facilities Planner

Standard Job Description Title & Job Code: Facilities Planner, FP014

Department: Facilities Management

Reports to: Director of Facilities Management

Full-Time: 100% appointment, Academic Staff, Ongoing, 12-month, one vacancy

Job Summary:

Under the direction of the Facilities Director, this position coordinates the physical inventory systems, performs data and analysis on space utilization, facilities planning, open space design, and/or transportation planning. This position will review and make recommendations on improvements in support of efficient use of both indoor and outdoor university facilities initiatives.

UW Standard Job Responsibilities:

• Analyzes, audits, and updates facility records and Capital Plan Workbook.
• Reviews, evaluates, approves, and provides recommendations for facility improvements, space assignments, and proposals utilizing best practices and established policies and procedures.
• Reviews space requests and models test fits and facility options for massing, scale, and impact to university facilities per the Campus Master Plan.
• Assist with developing, writing and updating required spreadsheets and documents for the Capital Budget

• Coordinate onsite inspections and provide information needed by engineers, contractors, and project managers.
• Assist with developing scope, budget, and drafting project requests.
• Responsible for the review, management, and retrieval of project archive materials.
• Update facility prints, equipment documentation and space management data to reflect actual conditions after projects.
• Schedules logistics and secures resources and information to identify, assign, and acquire space for institutional use.
• Investigates options for potential future development based on unit facility master plans and the overall Campus Master Plan.

Other Duties:

• Complete required trainings and professional development as assigned.
• Other duties as assigned.

Knowledge, Skills and Abilities:

• Exceptional organizational and management skills.
• Ability to collect, organize and analyze and report on data and information.
• High proficiency in writing, verbal communication, and interpersonal skills
• Ability to establish and maintain effective working relationships with customers, co-workers, associates, campus representatives, and other agencies.
• Ability to think creatively, be flexible, self-motivated, and detailed oriented.
• Knowledge and experience managing projects.
• Ability to read and understand building prints and specifications.
• Proficiency in operating computers and ability to learn new software applications.
• Ability to drive a vehicle for the purpose of conducting university business and meet the criteria for operation of state-owned-vehicles – Policy 615

Required Qualifications:

• At least 2 years’ experience in engineering, technical writing, estimating, project management or a related field.
• High School Diploma
• Valid driver’s license

This position is currently ineligible for H1-B sponsorship. A qualification for this position includes independent eligibility to work within the United States upon hire date.

Desirable Qualifications:

• Proficiency with Word, Excel, Outlook, MS Project, Adobe, Revit, or other related software.
• Experience estimating, scope development and soliciting bids.
• Experience in or knowledge of the construction, operation, and/or maintenance of commercial facilities.
• Certification in project management, technical writing, data analysis, or related field.

Compensation & Benefits: Salary range for this position is: $50,000 - $54,000 annually. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.

Application Process:

Review of all complete applications will commence at 12:00pm on November 18, 2025, and will continue until the position is filled.