Administrative Assistant IV

Every day at CMTS, we undertake impactful infrastructure projects that positively impact lives and communities. CMTS has 40-years of extensive industry experience, which ensures a strong foundation for ongoing success. Our company values employees by fostering a culture of learning, personal development, and well-being. We prioritize work-life balance and ethical business practices and engage with our community through employee-driven initiatives. Join us on our journey of growth and success!

We are currently seeking a highly motivated Administrative Assistant IV located in Los Angeles, CA .

Required Education:

• Post-Secondary Education

Required Qualifications:
In order to become a candidate, you must possess the following skills and abilities:

• 10 years or more experience as an administrative assistant.
  
• Have knowledge of Construction Project Management software for Inspection/Document controls (i.e. PM Web, Adobe Pro, Bluebeam).
• Proficient in Microsoft Office and management software to create logs and charts (Excel, Word,
  PowerPoint, SharePoint, etc.).
• Collaborate well with others and report directly to SCI & PCI inspectors.
• Write and communicate clearly.
• Provide accurate and timely reporting and suggest improvements.
• Strong organizational skills in a fast-paced environment.
• Experience with LAWA is preferred for interacting with LAWA, City departments, contractors,
  and airlines.
  

Responsibilities:

• Prepare written materials and correspondence.
• Manage calendars for project supervisors and inspection staff
• Coordinate meetings, prepare agendas, and take meeting minutes.
• Copy and scan documents as needed.
• Maintain project logs and documentation.
• Handle phone calls, greet visitors, and assist them.
• Support communication with project supervisors and inspection staff for document control.
• Track financial documents for budgeting.
• Manage office duties and support inspection staff, including office supplies.
• Liaison between Inspector and Project management/Document control.
• Coordinate Inspector meeting & with contractor & stakeholder including organizing weekly safety meetings.
• Organize filing systems from pre-construction to project close-out.
• Ensure that inspector issued documents and maintained and in compliance with the contract documents and LAWA requirements
• Ability to pass a federal background check and Airport Badge will be required
• May assume other duties as required/needed
• Maybe required to work various shifts as needed

Salary:

• $83,000-86,000/year

Bonus Pay:

A bonus may be granted to employees depending on individual performance, employee utilization, attendance, tenure, and furtherance of other non-financial corporate goals; bonus opportunities are available at management's discretion.

CMTS LLC offers 100% company-paid medical, dental, vision, 401k, life, and long-term disability insurance coverage for employees.

CMTS, LLC is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, pregnancy, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state, or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.