Legal Assistant

We are looking for a dependable and competent team member to help provide administrative and organizational support to our lawyers by managing calendars, maintaining client files, drafting correspondence and legal documents. The ideal candidate is a hard-working professional able to undertake a variety of office support and legal assistant tasks and work as part of a team. The job requires a responsible person that can work independently while unsupervised. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. This is a challenging role with varied responsibilities and meaningful opportunities for career advancement.

Objectives

• Support attorneys in document production and practice management functions
• Represent the organization with professionalism and integrity when dealing with clients and third parties
• Maintain strict confidentiality of organizational and client information

Responsibilities

• Direct phone calls, greet, announce, and route visitors/clients
• Keep attorney calendars accurate and updated with meetings and appointments
• Establish and maintain tasks list
• Organize office and prep conference rooms for clients
• Accurate data entry with attention to detail
• Articulate and consistent with correct information provided on phone and email
• Create and update office files as needed
• Communicating with clients via phone, by email and in person
• Performing initial background research and briefing the lawyer
• Seeing to administrative tasks like making copies and sending invoices
• Attending meetings alongside the Lawyer to serve as a witness or notary for signings
• Organizing documents for physical and electronic record keeping
• Transcribing, drafting, revising and proofreading correspondence and legal documents
• Maintaining client confidentiality and privacy

Skills

• Proven experience in another relevant administrative or assistant role
• Knowledge of computer systems
• Working knowledge of office equipment
• Able to work independently and as a team player
• Excellent organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency on computer and telephone systems
• Cheerful and articulate, with pleasant phone voice
• Ability to work independently and be responsible
• Basic understanding of legal terminology (will train up where needed)
• Computer skills to use information retrieval, document management, appointment scheduling , word processing, spreadsheet and database software
• Online research skills to gather background information and relevant records
• Oral communication and interpersonal skills to interact positively with clients
• Organizational skills to maintain accurate records for multiple clients at one time
• Written communication skills to edit and proofread documents