Staff Assistant

Job Requisition ID: 50055
Closing Date: 10/09/2025
Agency: Department of Children and Family Services
Class Title: ADMIN ASSISTANT I - 00501
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $5637/month; Full Salary Range $5637-$8026/month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Staff Assistant to the Assistant Chief of the Office of Child and Family Policy. Under general direction, this position will conduct historical research of the Department's administrative rules, policy, and procedures. The position will carry out special assignments and will confer with management staff to identify operational problems and make recommendations for the development of solutions. This position will also coordinate Department-wide electronic distribution of administrative rules, policy, and procedures. This position provides a great opportunity for someone who is detail oriented and interested in playing a supportive role in the agency's operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

• Serves as Staff Assistant to the Assistant Chief of the Office of Child and Family Policy (OCFP)
• Coordinates Department-wide electronic distribution of administrative rules, policy, and procedures
• Facilitates the forms process
• Responds to inquiries received in the Office of Child and Family Policy online mailbox by providing staff and the public with timely and accurate DCFS policy information or by referring the inquiry to other Department staff who can knowledgeably respond to their inquiries
• Serves as liaison to the Index Department of the Secretary of State and to the Joint Committee on Administrative Rules (JCAR) for purposes of filing documents
• Serves as backup timekeeper for OCFP
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration
• Requires one year of professional experience in a public or private organization or completion of an agency approved professional management training program.

• 2 years of experience working in an administrative capacity for a social service agency
• 2 years of experience serving as an administrative assistant in a public or business organization
• 2 years of professional experience coordinating work groups/committees and organizing office meetings in a public or business organization
• 2 years of professional experience serving in a liaison capacity for a public or business organization
• 2 years of professional experience conducting research and carrying out special assignments in a public or business organization

1. Requires the ability to pass a background check
2. All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 4 W Old State Capitol Plz, Springfield, Illinois, 62701-1222
Agency Contact: Lily Koehl
Email: ...
Posting Group: Office & Administrative Support

PUC #: 90682160

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

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