Legal Administrative Assistant

 Meagher + Geer is a nationally recognized litigation firm with a strong tradition of excellence, collaboration, and client advocacy. We are seeking a highly organized and proactive Legal Assistant to join our team and support our attorneys in delivering exceptional legal services.

Key Responsibilities:

• Provide dedicated support to assigned timekeepers, ensuring prompt and accurate assistance
• Prepare and process legal documents and correspondence; perform transcription
• Electronically file legal documents in State and Federal courts in compliance with applicable rules
• Maintain calendars and docket deadlines; manage case information and track developments
• Organize, index, and maintain physical and electronic case files
• Open, review, date stamp, scan, and save incoming mail and documents
• Save email correspondence, RightFax documents, and outgoing materials in the firm’s electronic case file system
• Create and maintain spreadsheets
• Prepare documents and exhibits for oral arguments, mediations, arbitrations, and depositions
• Submit new file opening requests; prepare and close physical case files
• Track CLE credits for assigned attorneys and maintain compliance records
• Communicate effectively with clients, experts, witnesses, opposing counsel, court personnel, and vendors
• Make travel arrangements and prepare itineraries for attorneys
• Enter time, process expense reports, and perform other administrative duties
• Provide coverage during staff absences and assist with special projects as directed by leadership
• Attend monthly Legal Administrative Assistant (LAA) departmental meetings
• Foster positive working relationships with all firm personnel across offices

Qualifications:

• High school diploma or equivalent, some college preferred
• Five years of legal secretarial or paralegal experience preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office and legal software systems
• Familiarity with court procedures and electronic filing systems
• Ability to work independently and collaboratively in a fast-paced environment

Why Join Meagher + Geer:

• Supportive and collegial work culture
• Competitive compensation and benefits
• Opportunities for professional development
• Meaningful work that makes a difference