Cashier's Accountant

Standard Job Description Title & Job Code: Accountant I, FN001

Working Title: Cashier’s Accountant

Department: Business and Financial Services/Cashier’s Office

Reports to: Bursar, 100%, Academic Stall, Ongoing, Renewal, 1 Vacancy

Job Summary:

Performs general accounting duties following generally accepted accounting principles and procedures. Prepares financial reports and assists with budgeting. Ensures the accurate recording and reporting of the business unit's financial transactions.

Specifically, this position supports accounting functionalities for the Cashier’s Office, including accounts receivable, banking, cash management, and revenue reconciliation.

UW Standard Job Responsibilities:

• Organizes, prepares, and updates basic financial statements, monthly and year-end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting of financial transactions
• Prepares and analyzes financial data, reports and records, identifies discrepancies, investigates, recommends, and implements basic solutions as needed
• Assists with accounting and reviewing reconciliations, journal entries, schedules, and reports
• Answers questions and provides accounting-related information to internal and external stakeholders according to established policies and procedures
• Assists in preparing budgets and financial projections
• Prepares and/or approves financial transactions and payments

Duties Specific to the Position:

This position supports the university’s initiative to centralize cash deposits and streamline payment procedures. By improving efficiency and simplifying financial processes, Business Services aims to reduce administrative burden across campus and allow departments to focus more on supporting students.

The primary responsibility of this position is the processing of accounts receivable transactions for the University in various financial systems, including Oracle PeopleSoft and Workday. This position requires knowledge of generally accepted accounting principles (GAAP) and financial regulations regarding banking and cash management. Primary duties include maintaining and reconciling student accounts, processing and reviewing banking deposits, overseeing and reconciling various revenue accounts, processing and adjusting financial transactions, and preparing financial reports. Additionally, this position will be expected to uphold policies and procedures, while also providing recommendations for improved efficiency.

The role requires a collaborative work style, interacting daily with the Cashier’s Office staff and campus departments, while also demanding self-motivation and independent task management. This position reports to the Bursar, who oversees the Cashier’s Office, which is a sub-department of the Business and Financial Services office, directed by the Controller.

Other Duties:

• Serve as backup for processing various student allocations, financial aid, refunds, applying waivers, and third-party billing.
• Assists with student payment cashiering, department deposits, and daily closing procedures.
• Provide exceptional customer service to students and the campus community.
• Complete required training and professional development as assigned.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Generally Accepted Accounting Principles (GAAP)
• Experience with Microsoft Office Suite (Excel, Word, Outlook, etc.), with basic to intermediate skill levels expected.
• Comfort in learning new technologies and adapting to evolving systems.
• Work collaboratively in a team environment.
• Exceptional customer service.

Required Qualifications:

• Associate Degree in Accounting, Bookkeeping, or related field; or five years of relevant experience.
• Applicants in pursuit of a degree will be accepted, with the requirement that the degree is completed within 6 months of hire.

This position is currently ineligible for H1-B sponsorship. A qualification for this position includes independent eligibility to work within the United States upon hire date.

Desirable Qualifications:

• Bachelor’s Degree in Accounting
• Banking Experience  
• Familiarity with Oracle PeopleSoft and Workday.

Additional Position Information:

This position is classified as Accountant Level 1, with opportunities for advancement to Level 3 based on performance and experience. Employees are encouraged to pursue internal career growth and may apply for other roles within the university as they become available.

Performance will be evaluated through a formal 6-month review followed by annual reviews. While no specific KPIs are assigned, success in this role is measured by job knowledge and skills, quality of work, productivity, collaboration, communication, and integrity of work.