Planning & Design Project Coordinator

Purpose

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To assist with the coordination of various planning and project endeavors within Metro Parks in order to complete programs and projects efficiently.

Example of Duties

Under the direction of the Planning and Design Manager, coordinates assigned programs and projects for Metro Parks. Ensures that all applicable policies and procedures are followed during assigned projects.

Manages all aspects of the Metro Parks Stormwater Management MS4 Permit Program including development and updates to the plan and coordination with Franklin County Soil and Water District, Ohio Environmental Protection Agency, and various Metro Parks management and support personnel. Prepares and submits annual reports, ensures field inspection reports are completed as required, trains staff in data collection. Manages GIS data related to the stormwater management program.

Manages the Metro Parks GIS program including development of presentation graphics, reports, and maps as assigned. Works closely with all Metro Parks departments in gathering data and information to be added into GIS databases. Completes field work related to the GIS system in terms of locating utilities, facilities, points of interest, etc. Updates GIS files as needed and recommends priorities in the on-going development and use of GIS.

Assists in the development of maps, graphics, and other visual representations of Metro Parks initiatives in terms of strategic planning, site maps, land acquisition displays, etc.

Serves as Metro Parks Prevailing Wage Coordinator for public improvement projects consistent with established thresholds, policies, and statutes. Monitors compliance with state prevailing wage law and receives, reviews, monitors, and files all wage reports from relevant contractors and subcontractors. Provides guidance to contractors and Metro Parks staff regarding application of the prevailing wage statutes.

As assigned, prepares grant applications by determining concept, gathering and formatting information, writing drafts, and obtaining approvals. Completes grant-related submittals with various agencies and entities for project programming, funding requirements and reimbursements. Provides support to other elements of Metro Parks that apply for grants.

Administers the farm rental program and initiates farm bid process; prepares rental/lease agreements with farmers, coordinates payments with farmers and inspection of applicable Metro Parks properties involved in the farm rental program. Develops correspondence and respond to questions from farmers and neighbors.

Administers Metro Parks rental property program including issuing and updating lease agreements, coordinating inspection of rental properties with renters and Park Managers, ensures rental payments are received in a timely manner.

Tracks tax-exempt properties owned by Metro Parks; files tax exemption requests with appropriate County agencies; files for reimbursement on tax exempt properties where taxes were previously paid.

As assigned, may take the lead or assist on specific projects including preparing and evaluating bids, quote requests and/or requests for qualifications and/or proposals; developing requisitions for services, materials, and supplies, cost estimates, and performs contract administration for selected projects.

Participate in various meetings, including meetings with Park Managers, administrative staff, and other key players in construction projects.

Performs special projects and related duties as required or assigned.

Qualifications

Education/Experience: Bachelor's degree in Natural Resources, Landscape architecture, planning, or related field.

Language Skills: Ability to communicate verbally and in writing with individuals inside and outside of the organization. Ability to prepare meaningful, concise and accurate reports; ability to make presentations regarding capital improvements projects.

Mathematical Skills: Advanced mathematics including addition, subtraction, multiplication, division, and percentages.

Reasoning Ability: Ability to define problems, collect data, establish facts and draw valid conclusions; interpret a variety of technical materials in books, journals and manuals.

Licenses, Registrations: Possession of a valid Ohio driver license, insurable by the Park District's insurance carrier, and ability to conform to the driving standards policy.

Physical Demands: While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time, stand, walk, talk and hear. The employee is required to use hands and fingers to prepare documents and packets of information. Employee is required to use computer calculator, prepare reports, file paperwork, etc.

Work Environment: While performing the regular duties of this job, the employee typically works in an office environment, with period of time spent outdoors in parks to review construction projects, meet with contractors, consultants, park staff. When outdoors, the employee may be subjected to inclement weather, extreme temperatures, and may be required to walk through rough terrain. The employee is frequently required to travel to parks throughout the District.

Technology Skills: Demonstrated experience using computers, software applications, e-mail, internet, intranet and office machines such as scanners, copiers, printers and multi-line phone systems.

Other Information

The above Description represents the essential and most significant duties of this position. It is not intended to exclude other work duties, assignments and responsibilities not mentioned herein.

Supervision

Received: Planning and Design Manager

Given: None

FLSA Status

Given the nature of this classification's duties/responsibilities, it has been designated as Exempt under the governing Fair Labor Standards Act and, therefore, is not entitled to formal overtime compensation and/or formal compensatory time. Internal policies regarding compensatory time may apply.

Core Values

Attendance: Is at work as scheduled; reports to work on time; follows proper procedures for requesting leave or calling off.

Policies & Procedures: Follows established policies and procedures; inquires of supervisor if unclear on policy/procedure, includes following safety policies, procedures and protocols.

Professionalism: Handles the responsibilities of the position in an effective manner; maintains integrity and appropriate behavior in dealing with conflicts and challenges with the public, co-workers, and managers; offers differing points of view in an acceptable manner.

Team Player: Supports other members of the organization in accomplishing their goals and projects; recognizes and credits others for their contribution in achieving goals.

Positive Attitude: Supports Metro Parks established priorities at all times; cultivates team environment; exhibits enthusiasm while carrying out responsibilities; looks for solutions to work conflicts and challenges.

Productivity: Thoroughly completes work in a timely manner; organizes and plans assignments well or follows supervisory instructions well with little explanation; follows-up as needed.

Quality: Demonstrates technical competence, meets job expectations; completes assignments with few errors.

Initiative: Does not wait to be told what to do; appropriately makes suggestions for improvements; does not hesitate when things do not go according to routine and quickly adjust to meet exceptions.

Interpersonal Communication: Interacts with others with tact and courtesy; communicates clearly and effectively; shares information with supervisor or coworkers to achieve goals; responsive to the public.