Bookkeeper/Administrative Support

Job Title: Expert QuickBooks Bookkeeper with Administrative Support

We are seeking a highly skilled Bookkeeper with expert-level knowledge of QuickBooks to join our team. This role requires someone who is not only detail-oriented and organized but also thrives in a fast-paced environment managing multiple companies. If you are a QuickBooks expert who can confidently handle billing, utilities reconciliation, and tenant account management, we want to hear from you.

Bookkeeping & Accounting (Primary Focus)

• Serve as the in-house QuickBooks expert , overseeing all bookkeeping functions across multiple companies.

• Create, send, and track monthly invoices and account updates for tenants.

• Manage and reconcile utility billing: cross-reference electric, gas, water, and trash bills with internal meter readings to calculate and process tenant billings using a set formula.

• Maintain accurate records of client accounts, outstanding balances, and payment histories.

• Receive, sort, track, and deposit incoming payments.

• Process tenant payment authorization forms, debit/credit card transactions, and issue receipts.

• Generate and present routine, detailed financial reports for management.

• Enter accounts payable data and prepare bills for payment.

• Uphold strict confidentiality and data security standards in handling tenant and financial information.

Administrative Support

• Greet visitors and serve as the first point of contact for customers and guests.

• Open, sort, and distribute daily mail.

• Schedule appointments, maintain calendars, and coordinate meetings.

• Draft and manage professional communications, including memos, emails, and reports.

• Organize and maintain filing systems (digital and physical).

• Support office and maintenance teams with projects and events.

• Track and order office supplies as needed.

• Expert-level knowledge of QuickBooks Online (required).

• 2+ years of billing/accounts receivable experience (highly preferred).

• 3+ years of administrative/receptionist experience (preferred).

• High School Diploma/GED required; advanced education in accounting/finance a plus.

• Excellent communication and interpersonal skills.

• Strong organizational skills with meticulous attention to detail.

• Ability to work independently while contributing to team goals.

• Valid driver’s license and reliable transportation required.

• Salary: $45,000 – $50,000 per year , depending on experience.

• Paid Holidays.

• After probationary period:

  • 2 weeks Paid Time Off annually.

  • 50% group health insurance coverage.

  • 100% dental and vision insurance coverage.

This role is ideal for a seasoned QuickBooks professional who enjoys blending accounting responsibilities with administrative support. If you are proactive, honest, and motivated by accuracy and efficiency, we encourage you to apply.