Palen Kimball Leadership & Management - Assistant Project Manager

Established in 1952, Marsden Services offers comprehensive facility services to clients nationwide. We provide clients with high-quality and professional services including janitorial, security, plumbing, HVAC, calibration, emergency response, and facility management services. Our hiring philosophy is rooted in the idea that we want our employees to grow and be successful with our organization. We believe in our employees. We invest in our employees. A career at Marsden means a career with a Company that will support your growth.

Position Summary

This role supports project management by assisting with all aspects of assigned projects from initiation to closeout. Responsibilities include soliciting quotes from vendors, helping to assemble project proposals and maintaining accurate project documentation. The position deals with permits, submittals, change orders, and closeout activities while assisting with training and onboarding of new technicians. Regular reporting, issue escalation, and collaboration with leadership are essential to ensure projects are delivered successfully, on time, and within scope.

Key Responsibilities

Project Management

• Assist with oversight of assigned projects from initiation through completion.
• Coordinate with the Project Manager to ensure projects are delivered on time, within scope, and within budget.
• Collaborate with field teams, estimators, subcontractors, and leadership to maintain project momentum.
• Provide regular project updates, including milestones, risks, and change order submissions.
• Support procurement and track weekly job costs and productivity hours.
• Communicate project schedules, scope changes, and milestone adjustments effectively.
• Review subcontractor performance and impact on timelines and deliverables.
• Participate in weekly Operations Meetings to discuss project cost tracking, percent-complete status, labor needs, change orders, T&M tickets, and potential challenges.
• Maintain ongoing communication with contractors, field staff, and vendors via phone, email, or in-person.
• Keep Project Manager informed of critical developments, including material delays, deadline extensions, or potential liabilities.

Key Tasks:

• Permits, submittals, and project closeout
• Call review and AIA documentation backup
• PO creation for office-purchased materials
• Onboarding and training of new technicians

Experience & Qualifications:

• Minimum of 2 years of proven experience in managing projects.
• Experience in mechanical services or other relatable service industries
• Demonstrated success in driving process standardization and implementing best practices.
• Highly self-motivated, organized, and customer-focused, with a proactive approach to problem-solving and follow-through.
• Strong interpersonal skills with the ability to foster a collaborative work environment. Brings integrity, professionalism, and a sense of humor to team interactions.
• Exceptional verbal and written communication skills, with the ability to engage effectively at all levels of the organization and with external stakeholders.

Measures of Success

• Completing projects within time and budget, meeting or exceeding the specifications set by stakeholders
• Enhancing Marsdens execution and agility by defining, delivering, and supporting project scope that support our rapid growth and standardization across multiple sites

Business Conduct

• Commits to behave in compliance with the companys values and Code of Conduct
• Builds a culture of work safety and leads by example with one's own safe behavior
• Treats co-workers with respect and approaches conflict with positive intent and professionalism
• Asks questions to understand why we do what we do and how we do it - champions change when improvements can be made
• Ensures one's own compliance with the company's published Operations Standards

EEO Statement

Marsden Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, creed, ancestry, sexual or affectional orientation, marital or veteran status, color, religion, sex, national origin, age, disability, genetics, status with regard to public assistance or any characteristic protected under federal, state or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.