Deputy Director (Assistant Chief Fiscal Officer) - PN 20064740

The Ohio Industrial Commission (OIC), Office of Fiscal Management, is seeking a highly skilled and dedicated Assistant Chief Fiscal Officer who is eager to leverage her/his expertise, embrace daily challenges, and demonstrate her/his adaptability while providing direction and leadership to support staff. The selected individual must have strong financial management and analytical skills and display a high level of professionalism and confidentiality.

Under the direction of the Director of Fiscal Management/Chief Fiscal Officer (CFO):

• Coordinates the preparation of the agency's biennium budget & acts as Ohio Budget Enterprise Application Budget Preparer.

• Supervises assigned staff.

• Coordinates the development & monitoring of all expense & revenue projections for Fiscal Year budgets; compiles annual budget allotments for Ohio Administrative Knowledge System (OAKS) & Ohio Office of Budget Management (OBM) required reporting.

• Monitors budgeted allotments & projections for variance; prepares in-depth analyses of purchasing & expenditure patterns (Payroll/Benefits, Personal Service, Supplies, Fleet, Travel, Communications, Maintenance, Hearing Cost, Leases, overall Departmental Costs, etc.) & impact to agency business processes & fiscal standing; monitors cash inflows & outflow & revenue reporting & practices; prepares project cost/benefit analyses using financial & statistical modeling.

• Develops program plans for cost reductions & implements performance measures; assists in preparation & presentation of the Commission's Administrative Cost Rates; coordinates the integration of Fiscal systems upgrades (Ohio Buys, OAKS Financials (FIN), Human Capital Management (HCM), Asset Management (AM) module upgrades; reviews & requests modifications to OAKS budget allotment & control ledgers for purchasing & Accounts Payable (AP) needs.

• Administers all activities related to Financial Reporting, including preparation of periodic Statement of Operations, Statement of Cash Flow, Net Assets, Budget Summary, various purchasing & expenditure reports, & depreciation statements, COGNOS (OAKS Business Intelligence) report development & implementation. Ensures adherence to statutory reporting provisions.

• Coordinates activities to prepare annual expenditure plans, analyzes variance & recommends needed procedure changes; administers/modifies procedures to improve accuracy, efficiency, timeliness, & completeness of Fiscal transactions, including purchase orders, payment card, invoice payments, OAKS travel expense, electronic data interface payments, Intrastate Transfer Vouchers (ISTVs), revenue receipts & various other fiscal documents; evaluates & recommends process improvements; administers controls for all accounts receivables & payables.

• Prepares Requests to Purchase & Controlling Board requests; reviews worker compensation related legislation & assesses potential fiscal impact; provides guidance to managers regarding the impact of revised or new various rules & directives issued by OBM, DAS, Auditor, & Treasurer of State.

• Develops procedures for the review & testing of Purchasing & AP operational controls, including the audit checks process, & recommends solutions for sound processing.

• Serves as fiscal liaison in order to coordinate applicable fiscal rules & procedures to sections within the agency.

• Acts in the capacity of the Director of Fiscal Management/CFO, during his/her absence, including activities related to purchase authorization, voucher authorization, approves/disapproves leave, etc.

See the attached position description for more details regarding this position.

Job Skills: Accounting and Finance

• Completion of graduate core program in public or business administration, accounting, finance or related field; 30 mos.

exp. or 30 mos. trg. in financial administration; 12 mos. exp. or 12 mos. trg. in supervisory principles & techniques.

• Or completion of undergraduate core program in public or business administration, accounting, finance or related field; 42

mos. exp. or 42 mos. trg. in financial administration; 12 mos. exp. or 12 mos. trg. in supervisory principles & techniques.

• Or 66 mos. exp. or 66 mos. trg. financial administration; 12 mos. exp. or 12 mos. trg. in supervisory principles &

techniques.

• Or 12 mos. exp. as Financial Program Manager, 66585.
• Or 12 mos. exp. as Financial Manager, 66586.
• Or equivalent of Minimum Class Qualifications for Employment noted above.

NOTE: Successful completion of the Fiscal Academy may be substituted for 4 mos. of required accounting/fiscal

experience referenced in this portion of the minimum qualifications.

Technical Skills: Internal Auditing, Accounting and Finance, Budgeting, Business

Professional Skills: Critical Thinking, Attention to Detail, Problem Solving, Decision Making, Time Management