Health Facility Construction Administrative Coordinator - 61008974

Job Responsibilities

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Responsible for the processing of applications and licenses for the assigned caseload. Coordinates directly with HQ personnel, facilities and other agencies to acquire limited information. Processes invoices and late fees. Processes and mails invoices as needed. Ensures information entered or amended in the database is accurate and current. Manages documents created by the bureau or received from other sources. Serves as resource contact for the public, providers, and inspectors; performs support services and provides technical assistance to providers, inspectors and pending licenses as needed. Performs complex support service activities for the Health Facilities Construction Section to include timely, thorough, and accurate processing and retention of construction project related documents, generation and monitoring of invoices and refunds for project plan reviews and construction inspections.

Responsible for processing of applications, creation, and upkeep of Health Facilities Construction files, electronic tracking documents, and ticklers. Serves as the liaison between Health Facility Construction staff and project stakeholders throughout the state. Responsible for updating and ensuring accuracy of Health Facilities Construction information located on agency website. Serves as the back-up to the Administrative Coordinator ll (Manager) to include all aspects of administrative tasks to include activity reports and completion of special projects as required by the Bureau Director. Serves as a backup to the building receptionist as needed. Participates in disaster preparedness as outlined in the DPH plan during hazardous weather or declaration of an emergency. During such times the incumbent is designated as an essential employee and subject to duty and/or call on a 24-hour basis. Performs other duties as assigned.

Minimum and Additional Requirements

State Minimum Requirements: A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency Additional Requirements: Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Preferred Qualifications

At least two (2) years of clerical experience and accounting experience.

Additional Comments

DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

Reasonable Accommodation: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

The South Carolina Department of Public Health offers an exceptional benefits package for (FTE) positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs
• HYBRID WORK: The option to work partially remote or adjusted work hours may be available after six (6) months of employment for approved positions.