Risk Management Administrative Coordinator

REPORTS TO: Director of Compliance EEO CLASSIFICATION: Administration FLSA: Exempt PROFIT CENTER NAME: Headquarters TITLE: Risk Management Administrative Coordinator This role blends incident intake, administrative support, and vendor coordination. The Risk Management Administrative Coordinator will create Light Duty Agreements and follow scripted processes for the intake process in addition to other tasks assigned. PRIMARY FUNCTIONS Answer incoming calls via script for either transfer to appropriate staff or for intake of new incidents into Riskonnect, using appropriate tools Process and track invoices for payment, including communicating Enter invoice data into Excel tracking sheets and/or Riskonnect; prepare for upload into Riskonnect Order drug tests and PPE via approved vendor websites; track orders in Riskonnect and confirm deliveries Process and compile loss run reports for management review Evaluate assigned WC incidents for OSHA Recordability and Reportability, update the effected Riskonnect Object Audit documented processes, report findings to the manager, and explain/defend audit scores when challenged Draft and prepare Light Duty Agreements for injured employees as trained; ensure compliance with Workers' Comp procedures Open, scan, and update WC incidents, unemployment cases and safety records as appropriate Restock first aid kits within Surge Headquarters and fulfill orders from branches and other Surge Entities as requested Ship drug test, PPE, First Aid Kits and other items as necessary Use identified tools to update data into Riskonnect as scheduled QUALIFICATIONS Ability to maintain strict confidentiality for all WC and compliance related records Strong attention to detail Strong proficiency in Microsoft Excel (formulas, sorting/filtering, formatting, VLOOKUPs) Strong organizational skills Excellent verbal and written communication skills Ability to follow detailed scripts and procedures consistently Comfortable handling sensitive or confidential information Previous experience in administrative support, accounts payable, Workers' Comp, or claims processing preferred Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.