Payroll Specialist

Certified Group is a leading North American provider of laboratory testing and audit and certification services. The Certified Group of companies includes Food Safety Net Services (FSNS), Certified Laboratories, EAS Consulting Group, Labstat International Inc., Advanced Botanical Consulting & Testing (ABC Testing Inc.), Microconsult Inc. and Micro Quality Labs Inc. The Certified Group provides analytical testing and regulatory guidance services in the food & beverage, dietary supplements & NHP, cosmetics, OTC, personal care, tobacco, cannabis, nicotine and hemp industries.

We are currently looking for a Payroll Specialist to join our growing team in San Antonio, TX !

JOB SUMMARY

The function of this position is to perform and manage payroll processing and related accounting tasks and to maintain the accuracy and integrity of the HR Great Plains and ADP Workforce Now and related platforms feeding into the payroll processing system.

ESSENTIAL RESPONSIBILITIES

• Maintain current Payroll systems to achieve alignment with HR benefits and initiates.
• Maintain payroll systems to ensure effective accounting processing.
• Analyze, prepare and input payroll data.
• Use automated systems to produce accurate and timely payroll.
• Ensure compliance with all applicable state and federal wage and hour laws.
• Prepare weekly, monthly, quarterly and year-end reports for management (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).
• Perform various journal entries and account reconciliations and provide General Ledger support.
• Perform data entry of payroll data such as employee data, garnishments, vacation time, insurance and 401(k) deductions.
• Review time clock entries and review the downloaded information for completeness and accuracy.
• Follow up and contact various department supervisors for any missed time clock entries.
• Process payroll data.
• Pull internal management reports using system software.
• Timely filing of all applicable payroll taxes.
• Process Garnishments
• Company lead in payroll audits with outside vendor including 401K audit
• Responsible for all employee tax issues
• Responsible for payroll entity setup and registration of new states
• Responsible for GL feeds from payroll system
• Funding of H.S.A., F.S.A., Dependent Care, and 401k accounts
• Maintain accuracy of PTO/Vacation/Sick Leave balances based upon approved requests
• Complete census and vendor report requests related to payroll
• Manage payroll vendor relations and contact
• Other duties as assigned to meet business needs.

SUPERVISION

• This job has no supervisory responsibilities.

MINIMUM QUALIFICATIONS

• Preferred bachelor's degree in Accounting or related field or equivalent combination of experience and education
• 3-4 years of payroll processing experience required.
• Prior experience with in house payroll processing, including payroll tax filing.
• ADP Workforce Now and Great Plains experience preferred, but not required.
• Working knowledge of at least 1 payroll processing platform.
• Solid understanding of payroll and payroll tax laws.

PHYSICAL DEMANDS

• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, mouse and to handle other
• communications/computer components
• Occasionally lift and/or move up to 25 pounds.
• Potential exposure to odors, fumes, airborne particles, hazardous chemicals, and microbiological
  
  

BENEFITS:

• Progressive 401k Retirement Savings Plan
• Employer Paid Short- Term and Long-Term Disability, and Life Insurance
• Group Medical
• Tuition Reimbursement
• Flexible Spending Accounts
• Dental
• Paid Holidays and Time Off

Certified Group values diversity in its workforce. The company is firmly committed to a policy of Equal Opportunity and will administer its policies in a manner that treats each employee and applicant for employment on the basis of merit. Certified Group will take affirmative action to seek out qualified applicants without regard to race, color, religion, sex, national origin, age, handicap, or veteran status.