Construction Project Support Specialist

Project Support Specialist (Contract Administrator)

Project Support Specialist Summary: This position is responsible for preparing and administering bids, proposals, work orders, and contracts for commercial construction projects in compliance with company policies and legal requirements. The role ensures that all contractual obligations for each project are accurately documented, properly executed, and closed out per project specifications.

Project Support Specialist (Contract Administrator) Duties and Responsibilities:

• Prepare, compile, review, and validate contracts and collect required signatures.• Draft subcontractor agreements and track execution.• Manage Certificates of Insurance and bonds for customers and subcontractors.• Collect and enter new vendor and customer documentation into company software systems.• Process and track waivers and other documents required for project closeout.• Draft proposals and related documentation.• Gather information for submittals (e.g., material data sheets, shop drawings, charts, and graphs).• Prepare and collect approved Pay Applications and maintain Schedule of Values (SOV).• Upload and organize all project documentation in our software systems.• Process redline corrections on agreements as needed.• Support the project team throughout the project lifecycle to ensure compliance with contractual obligations.• Maintain a thorough understanding of contractual issues for assigned projects.• Provide general office support, including answering phones and assisting at the front desk as needed.• Perform additional duties as assigned by management.• Demonstrate the ability to work collaboratively and maintain positive working relationships with colleagues.

Project Support Specialist Experience:

• Minimum of 3 years of experience in contract administration, office administration, or a related field.

• Prior experience in the construction industry required.

• Advanced knowledge of construction contracts and construction-related software systems.

Minimum Qualifications (Knowledge, Skills, and Abilities):

• Proven ability to manage contracts and associated documentation accurately and efficiently.

• Strong organizational and communication skills.

• Excellent customer service and support capabilities.

• Ability to quickly learn and navigate new software platforms and customer portals (e.g., Textura, Coupa, Procore).

• Detail-oriented with strong time management skills.

Benefits:

• 401(k) with employer matching

• Participation in our Employee Stock Ownership Plan (ESOP)

• Health, Life, Dental, and Vision Insurance

• Paid Time Off (PTO)

Compensation:

Hourly. Overtime available. Hourly rate from $30/hr-$34/hr. First years target earnings between $70,000-$85,000

All inquiries are confidential! Email me @ ... or apply here!