Accounting & Administrative Assistant

Looking to be part of a solid team and put your organizational and number skills to good use? Ranch Fence Inc. is hiring an Accounting & Administrative Assistant to support our busy Mariposa, CA office. Reporting to the Office Manager, this role helps keep things running smoothly—entering and verifying invoices and payments, reconciling accounts, tracking financial activity, coordinating with insurance providers, and assisting with day-to-day office tasks. If you're detail-oriented, dependable, and ready to contribute to a team that values accuracy and efficiency, we’d love to talk to you.

What You'll Do:

• Receiving and entering invoices
• Ensure invoices are cost coded properly and processed with proper backup
• Ensure invoices receive proper approvals
• Reconcile credit card charges and code to appropriate project/category
• Enter invoice information into accounting software (QuickBooks) and schedule for payment
• Accounts Receivable - communicate professionally with clients to follow up on invoices
• Accounts Receivable - track status of AR and 30, 60 and 90 days
• Process certificate of insurance requests as needed
• Request performance/payment bonds as necessary for new contracts
• General Office Admin - Answering Phones, Filing, etc.
• Provide backup on Health Insurance
• Process DMV transactions for vehicles
• Provide backup and support to Office Manager

What You'll Bring:

• Two years of experience in a financial/accounting environment (with specific experience in accounts payable and receivables preferred)
• Two years office administration support experience
• Ability to multi-task and complete tasks within a deadline in a fast-paced environment
• Must be able to demonstrate ability to use Microsoft Word, Microsoft Excel and computerized accounting systems (specifically QuickBooks) effectively
• Ability to work independently and as part of a team
• Applicant must pay careful attention to detail and demonstrate strong organizational skills

Company Information:

Ranch Fence is a premier fence contracting company established in 2005, specializing in a wide range of fencing solutions for commercial, government, industrial, and residential sectors across California. They offer services including security fencing, perimeter fencing, agricultural wildlife fencing, and custom fencing, demonstrating unmatched expertise and dedication. The company prides itself on high safety, compliance, and environmental responsibility standards, ensuring the satisfaction of their distinguished clients. With a collaborative approach, Ranch Fence tailors its solutions to meet the unique requirements of each project.