Administrative Assistant

Position Title: Administrative Assistant

Locations: Effingham_IL

Time Type: Full time

Req ID: JR1100-Effingham_IL

At Midland, we're proud to be a little different. You can see it in our bright orange signs-but there's more to it than that. With our heartfelt and personalized approach, we're focused on meeting every customer's needs with the brightest solutions.

For more than 140 years, we've learned by serving customers skillfully with dedication and follow-through, we can brighten every interaction to drive our collective success. And this goes beyond traditional banking.

We foster programs that empower our communities, continuously invest in our employees, and actively pursue brighter futures for all.

Our humble ambition keeps us growing, giving back, and looking ahead. We're innovating and optimizing our services to ensure we stay unique - providing strength you can count on with heart you can feel.

You might say we're unlike any other bank.

And you'd be right."

At Midland States Bank, base salary is one component of our Total Rewards program. Exact compensation is determined by factors such as (but not limited to) education, skills, internal equity, and experience. This position offers additional compensation in the form of short-term incentives (ie bonus and/or commission) and may include long-term incentives (ie stock awards). Benefits for this role include comprehensive healthcare, well-being benefits, paid family leave as well as generous paid time off. Total Rewards also include banking perks, an Employee Stock Purchase Plan, 401K plan with company match and may include the opportunity to participate in our Non-Qualified Deferred Compensation plan. Incentives and benefits are subject to eligibility requirements.

Pay Range: $18.50-$22.00/hour

Position Summary

The Administrative Assistant is responsible for clerical duties involved with maintaining an efficient office operation. It is a position that provides a wide variety of general support to multiple departments. This position is in-office full-time.

Primary Accountabilities

• Managing office communications-fielding organizational phone calls, emails, and traditional mail
• Monitoring and assisting visitors and vendors in and out of the corporate office
• Providing support to one or more senior managers in the company
• Maintaining office services, including IT resources and facilities (This includes fielding technical questions and service requests.)
• Collaborating across departments to help plan events and initiatives
• Coordinating travel plans, making itineraries, and completing bookings
• Scheduling and managing calendars
• Maintaining contact lists
• Keeping the office filing system in order
• Representing office interests in relationships with external associates, including vendors, consultants, and clients
• Preparing and submitting expense reports
• Tracking and ordering office supplies
• Providing as-needed support to managers, and executives
• Keeping shared office spaces organized
• Handling incoming and outgoing packages and mail
• Assist with external customer service needs.
• Assist with internal customer service needs to ensure smooth processes.
• The role requires occasional travel for training and team meetings, and willingness to travel periodically, to locations within market as needed.
• May require work in a Midland office to ensure collaboration and support of internal and external customers.
• Maintain compliance with all applicable regulations including, but not limited to, the Bank Secrecy Act (BSA).
• Other duties as assigned.

Position Qualifications

Education/Experience:

• 0-3 years of administrative experience.
• Knowledge of banking industry.
• Strong Microsoft Word, PowerPoint, Outlook and Excel experience.
• Demonstrated attention to detail.
• Excellent communication skills.
• Experienced as an organized self-starter.
• High School Diploma.

Competencies:

• Business insight
• Cultivates innovation
• Drives results
• Makes sound decisions
• Being a brand champion
• Collaborates
• Communicates effectively
• Customer focus
• Being Authentic
• Emotional Intelligence
• Self development
• Being flexible and adaptable

At Midland States Bank, we believe that when we can bring our whole selves to work each day, we become happier, more comfortable, more confident and more excited to do great things for our customers, each other and our company. We're proud to be an Equal Opportunity and Affirmative Action employer. At Midland, we recruit, employ, train, compensate and promote without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you are looking for a place to grow, we encourage you to apply at Midland States Bank, because you belong here.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Midland States Bank Human Resources at (see below) .

THIS JOB DESCRIPTION DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT

Compensation details: 18.5-22 Hourly Wage

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