Work Order Administration CMMS Data Entry

Position Summary

Work Order Administration focused on CMMS asset/maintenance data entry to support a construction project for a manufacturing site in Ohio. This role will ensure to have all the necessary data in our CMMS for efficient planning, tracking, and execution of work orders related to maintenance, calibration, utilities, and other site operational needs. The ideal candidate will have experience in computerized maintenance management systems (CMMS), demonstrate strong organizational and communication skills, and thrive in a GMP-regulated environment.

Key Responsibilities

• CMMS Management:
• Review P&ID or equipment manuals to compile necessary asset and maintenance information.
• Enter all relevant asset and maintenance data into the CMMS
• Enter, track, and close Asset Entry work orders using the sites CMMS (e.g., Maximo, SAP PM, or similar).
• Maintain accurate records for audits, preventive maintenance schedules, and historical data analysis.
• Compliance & Documentation:
• Ensure all data entered in the CMMS is compliant with GMP, safety, and internal SOPs.
• Assist in generating reports, metrics, and documentation required for internal audits and regulatory inspections.
• Collaborate with Quality and Compliance teams to resolve discrepancies.
• Cross-Functional Support:
• Liaise with Engineering, Facilities, Manufacturing, and Quality departments to ensure all relevant data is available.
• Coordinate contractor and vendor access to the site and facilitate work execution.
• Support inventory data acquisition and entry for maintenance supplies and spare parts.
• Continuous Improvement:
• Identify opportunities to streamline the preventive maintenance process for better efficiency and compliance.
• Participate in lean initiatives, process mapping, and system upgrades.

Basic Qualifications

• High school diploma or GED and 2 years of relevant administrative, facilities, or maintenance experience
  OR
• Associates degree and 1 years of experience
  OR
• Bachelors degree

Preferred Qualifications

• Experience using a CMMS in a GMP-regulated manufacturing or biotech environment
• Knowledge of FDA regulations, cGMP practices, and maintenance best practices
• Proficient in Microsoft Office Suite (Excel, Outlook, Word) and data management tools
• Strong attention to detail, time management, and organizational skills
• Ability to handle multiple priorities and work independently or as part of a team