Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University - San Antonio

Department

Department Of Educator & Leadership Preparation

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

This position is responsible for maintaining office records including faculty files, purchasing, and budgeting; travel requests and vouchers; enrollment data, and faculty course load information. The administrative assistant performs other activities as needed including preparing travel requests and vouchers; preparing workload reports; placing supply orders; assisting business partners; taking meeting minutes; and compiling reports that may be required by university administration or external agencies.

Responsibilities:

• Maintains records related to the activities of the department.

• Budgetary Processes such as payroll and budget transfers.

• Screens calls and makes appointments for the Department Chair.

• Handles correspondence and prepares reports and contracts.

• Maintains office equipment and assists in acquiring supplies for department needs.

• Maintains active files and assists in the processing of related program information.

• Assists with correspondence and maintenance of hiring files.

• Assists in the preparation of travel requests and vouchers.

• Prepares workload reports.

• Verifies schedules.

• Performs other duties as assigned.

Required Education and Experience:

• High School Diploma or equivalent combination of education and experience.

• Five (5) years of experience in related field.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Knowledge of accounting and budgeting for department.

• Ability to multitask and work cooperatively with others.

• Excellent written communication, analytical, interpersonal, and organizational skills.

• Ability to work in a high stress environment.

• Ability to work with sensitive information and maintain confidentiality.

• Ability to work independently once given a project.

Applicant Instructions:

Please make sure to provide the following documents:

• Cover Letter

• Resume / CV

• Professional References

For detailed instructions on how to apply for any position on our website, please use the following link:

Summary of Employee Benefits:

www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf

Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.

Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made. If you have issues with adding documents to your application, please contact HR at ....

In compliance with ADA, if accommodations are needed for the application process, please contact HR at ....

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.