Administrative Assistant

Administrative Assistant Job Description We are seeking a dedicated Administrative Assistant to support project operations by managing various administrative tasks, ensuring smooth workflows, and maintaining organized environments. Responsibilities Place orders, schedule interviews, and notify vendors about candidate selections. Onboard contractors and arrange for a clean, equipped workspace stocked with necessary tools. Manage project-related documentation by ensuring all necessary materials are current, properly filed, and stored. Schedule project meetings. Prepare and review project-related memos, meeting minutes, and emails. Manage availability of project tools, calendars for resources, workspaces, and meeting spaces to mitigate interruptions or adverse impacts on the project. Ensure meeting spaces are clean and stocked with supplies, refreshments, and temperature control for comfort. Track shipments, deliveries, store, and distribute goods and inventory. Assist in event planning. Essential Skills Proven experience providing administrative support for large-scale projects, preferably in water and/or gas utility. Strong leadership skills and emotional intelligence. Exceptional verbal and written communication, organizational, and interpersonal skills. Excellent analytical and problem-solving skills. Strong multi-tasking skills with the ability to switch priorities and focus as needed. Proficiency in documentation management and ability to use project management tools. Attention to detail and the ability to perform under pressure. Time management skills with the ability to meet deadlines. Expert in Microsoft Office Suite, Teams, and Forms. Additional Skills & Qualifications Ability to work efficiently in a fast-paced environment. Strong customer service skills. Work Environment The position requires working fully onsite from 8am to 5pm. The workplace is designed to be well-equipped and conducive for productivity, with all necessary tools and comfortable amenities provided. Pay and Benefits The pay range for this position is $24.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Richmond,VA. Application Deadline This position is anticipated to close on Jul 21, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ... for other accommodation options.