Accounts Payable Specialist (40 hrs.) - Main Library

Location: Main Library

Starting Pay Range: $19.04/hr-$25.23/hr (commensurate with experience)

Note: For internal candidates, pay adjustments are made in accordance with our Compensation and Salary Administration policy

Our Commitment to Diversity

Open to all doesn’t just apply to our customers, it applies to our hiring practices as well. We put respect at the top of our values and that’s how we treat our candidates and employees. The Columbus Metropolitan Library is committed to equal employment opportunity and adheres to these principles in decisions regarding hiring. The Library does not discriminate against employees or applicants for employment based upon their sex, race, national origin, religion, age, disability, sexual orientation, gender, color, ancestry, military or veteran status, gender identity or expression, familial status, genetic information, or any other characteristic protected by federal, state, or local law.

At Columbus Metropolitan Library, we are striving to build a workforce that is as diverse as the communities we serve. Learn more about Our Employee Experience: .

What We Offer:

• A robust benefits package that supports your physical, mental, and financial well-being.
• Comprehensive medical, dental, and vision plans to meet your healthcare needs.
• A qualified employer for Public Service Loan Forgiveness .
• Access to mental health resources and employee assistance programs for your peace of mind.
• Generous paid time off and leave options to balance your work and personal life.
• Participation in the Ohio Public Employees Retirement System (OPERS) and additional investment & savings plans.
• A variety of voluntary and supplemental insurance plans to complement your lifestyle.

Comprehensive overview of our benefits:

About the Position:

The accounts Payable Specialist p rovides financial, administrative, and clerical support to the organization as the primary employee responsible for all aspects of the full-cycle accounts payable functions.

What You’ll Do:

• Performs all duties necessary to complete the Accounts Payable function, including coordination of invoice receipt, data entry, request for check processing, reviewing proper approvals including purchase orders and receiving records, and any other related tasks. Ensures the completeness, accuracy, and timeliness of all vendor payments.
• Ensures compliance with applicable laws, regulations, and reporting requirements, as well as adherence to library policy, procedure, and accounts payable industry best practices, including proper transaction support documentation and approval.
• Utilizes functional-related software/databases and web-based applications in daily administration of responsibilities.
• Maintains confidentiality of sensitive information and takes prudent precautions to protect confidential information.
• Responsible for mapping and documenting accounts payable processes, internal controls, and compliance with applicable laws, regulations and policies.
• Records electronic payments and related journal entries into the financial system.
• Assists with pulling documentation needed to support requests from the external auditors and stakeholders.
• Provides professional assistance to internal and external customers to resolve a diverse range of problems or concerns in a timely manner. Researches and investigates processing discrepancies; compiles information for responses to written and verbal inquiries.
• Responsible for on-going maintenance in accounts payable; assists with implementation and testing of new technology, new functionality of existing technology and upgrades to existing technology.
• Works with colleagues to ensure they follow accounts payable related processes and procedures.
• Maintains required records, reports, and files in an organized manner.
• Uses standard reports in order to support customer needs, audit requirements and provide management with performance and/or statistical analysis.
• Participates in training related to functional responsibilities to stay current with changes in compliance requirements, technology enhancements and industry best practices.
• Performs additional duties as assigned including serving on task forces, committees, project teams, etc

Minimum Qualifications:

• High School Diploma or G.E.D. required and 2-3 years’ experience, or Associates degree in Business, Accounting, Finance, Information Technology, or a related field.
• Meets the expectations and requirements of external and internal customers.
• Gains technical skills quickly; capable of learning new software, computer equipment/peripherals, and business processes.
• Knows how to organize people and activities; can simplify complex processes, see opportunities for collaboration and integration, and apply appropriately to get more out of fewer resources.
• Seizes opportunities and acts upon them with clear direction under limited supervision.
• Troubleshoots issues/problems; works across the organization to assist with developing solutions.
• Gathers information from appropriate sources and makes a decision. Considers data, analysis, wisdom, experience, and judgment in making sound decisions.
• Ability to evaluate and recommend changes for process automation (software, process change, etc.).
• Ability to identify potential cybersecurity and other threats to the AP process and report them through proper channels.
• Ability to operate library technology including personal computer, email, software programs (i.e. Windows/Microsoft Office) and other job-related equipment and systems.
• Ability to utilize reliable transportation to promptly report to job assignment and other locations, per job requirements.

Working Conditions and Physical Demands

The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles (e.g., use of safe workplace practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, and/or working in moderate outdoor weather conditions).

Work requires occasional lifting or pushing of up to 20 lbs. and the frequent lifting or pushing of up to 10 lbs.