Financial Specialist II

You can do great work and love what you do with the City of Delaware. We are an organization that succeeds because of teamwork, dedication, diversity, and the innovative spirit of all our employees. The City of Delaware is an award-winning local government organization known for its professionalism, customer service orientation and a strong commitment to distinctive and well-planned community development. The work environment is stable with excellent benefits and retirement packages. Our mission is to ensure an effective government, a healthy economy, being a safe city and welcoming you to be a part of this great community! The Finance Specialist II is responsible for performing accounting, bookkeeping, and payroll activities for the City. Work includes maintaining, verifying, and reconciling complex financial transactions, statements, records, and reports in order to assess the accuracy, completeness and conformance to reporting and procedural standards. This position exercises independent judgment, discretion, and initiative in completing assignments and includes partial supervision of other staff employees. Work is evaluated through conferences, reports, and observation. Position requires regular and reliable attendance. Essential Functions: For purposes of 42 USC 12101 Financial Specialist II Participates in personnel or labor relations activities; has access to other employees' personnel files; has access to financial data used in monitoring department revenue/income. Prepares, maintains, analyzes, verifies, and reconciles complex financial transactions, statements, records, and reports; reconciles assigned accounts and makes adjustments as necessary. Assists the Accountant in the establishment of efficient procedures for processing all data and transactions relating to the purchasing, general accounting, and payroll records for the City. Enters and processes payroll to employees; posts payroll processing into finance software; creates and maintains employee payroll information and deductions; creates and issues W2's to employees. Assists with determining how contract negotiation will affect payroll. Responsible for paying employer and employee pension payments in accordance with pension plan agreements. Assists the Accountant with the preparation of journal entries for financial statements and with responding to inquires relating to the annual audit. Assists the Finance Director with the analysis and preparation of the annual budget. Provides assistance to other departments with internal cost tracking of city services in conjunction with the annual budget. Prepares quarterly payroll reports. Balances bank and posted transactions to provide balanced financial statements and keeps records up to date. Provides supervision for the implementation of the provisions of various pay contracts and agreements. Notifies management personnel of any discrepancies and assists with corrective actions as needed. Provides assistance to other departments in the preparation of financial records and documentation. Ensures compliance with federal, state, and city regulations, city policies, procedures and budgets and principles of governmental accounting. Acts as a backup for accounts payable position. Performs other duties as assigned. Knowledge, Skills & Abilities Financial Specialist II Knowledge Basic accounting. Bookkeeping. Budgeting. Finance. Microsoft Office applications (e.g., Outlook, Word, Excel, Publisher, Access, Sharepoint, OneNote, and Teams) and other computer software. City and Department goals and objectives. City and Department policies and procedures. Government structure and process. Budget operations and procedures. Accounts payable, accounts receivable, and payroll processing and procedures. Federal, state, and local laws, codes, and regulations applicable to governmental accounting and payroll processing. Understanding of OPERS and OP&F pension programs and guidelines. Public accounting and finance practices and principles. Skills Excellent organization, attention to detail, accuracy, time management, and critical thinking skills. Using tact, discretion, initiative, and independent judgment within established guidelines. Civic engagement and customer service. Abilities Understand, interpret, and apply laws, rules, or regulations to specific situations. Deal with variables, define and solve problems, collect, analyze, and interpret data. Maintain a high level of confidentiality about information within the office. Add, subtract, multiply, and divide. Calculate fractions, decimals, and percentages. Prepare correspondence. Compile and prepare reports. Understand and follow written and oral instructions, policies and procedures. Be honest, dependable, and trustworthy. Maintain effective working relationships. Communicate effectively, both in oral and written form. Exercise independent judgement and discretion. Work in a professional office environment. Analyze, post, balance, and reconcile financial data, ledgers, and accounts; to draw conclusions from financial data and identify accounts in need of detailed investigation. Initiate new procedures for maintaining effective and accurate financial records. Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws and regulations in the performance of essential functions. Prepare accurate and complete reports and analyses through the use of queries from existing databases and spreadsheets. Flexible to changing priorities and deadlines. Monitor and evaluate the work of others. Work under pressure effectively. Process and provide backup for accounts payable position. Follow and interpret contracts and pay plans. Physical Requirements The primary duties of this class are performed in a public building environment. Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions, use a telephone and communicate with others. Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, review, evaluate, and prepare technical documents. Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment including a personal computer and to operate a motor vehicle. Sufficient strength to lift and carry objects, up to twenty-five (25) pounds for varying distances. Sufficient body mobility, flexibility, and balance, with or without reasonable accommodations, which permits the employee to work in an office. Equipment Operated Computer, copier, phone, scanner, and other standard/modern office equipment; computer software (e.g., Microsoft Office, MUNIS, CityWorks, Publisher, and other applicable computer software). Completion of high school (12 th school grade) or possession of a GED certificate. One (1) or more years of experience in accounting, payroll, or a related field. Regular and reliable attendance. Any combination of training and experience which will indicate the possession of the skills, knowledge and abilities listed below. Possess a valid motor vehicle driver's license. The City of Delaware offers a complete benefits package to full-time employees including health, dental, and life insurance, retirement pension and savings plans, paid holidays, vacation, sick leave, and longevity pay and, in many positions, paid uniforms or clothing allowance. This position is part of the Management Pay Plan. Details about the compensation and benefits for this position can be found in the agreement by clicking here . The information above is intended to be illustrative of the kinds of duties that may be assigned to the position and should not be interpreted to describe all the duties which may be required of employees holding this position. The City of Delaware is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. In compliance with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Act Amendment Act (ADAAA), the City of Delaware will provide reasonable accommodations, upon reasonable request, to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.